Share with the right access
Invite signed-in users, send a direct link or open a public view. Each participant gets exactly the access the work requires.
Checklists for work in motion
Keep work updated while it happens.
Flaplist makes it easy to share checklists in real time, send public links to people without login, and follow along from mobile when the work happens out in the field.
Everyone works in one list
Rental West
Preparation and maintenanceShared list
▾Before tenant moves in2/2
- Review kitchen and bathroomMaja approved preparation
- Prepare keys for move-inKeys registered at the office
Add new item in 'Before tenant moves in'...
▾Utility room2/2
- Check water meterMorten checked off on site
- Replace ventilation filterImage added from mobile
Add new item in 'Utility room'...
- Document fire alarm
- Book locksmith
Made for work
Designed for professionals, accessible to everyone.
Flaplist is built for people who need to pass work forward without introducing a heavy system. It fits professional workflows, but stays simple enough for anyone to open a list and understand the next step.
For professional workflows
Use it for preparation, checks, handovers and repeated processes where ownership and status matter.
Usable by everyone
External people can receive a public link without an account, while internal users can keep working with roles and sharing.
When history matters
PRO features like logging, playback and public check-off access make actions traceable.
Sharing in practice
Choose how the list should be shared
Like the best operations tools, the strength is not one feature but the way everyday work connects: live status, external links and mobile access in one workflow.
When one person checks off, everyone else sees it instantly
Share the list with the property manager, contractor and service team. Everyone works in the same version, so nobody is stuck with an old copy.
- Live status on items and folders
- Clear visibility into who is doing what
- Fewer back-and-forth chat messages
- When everything is checked off, the list feels complete immediately
Product
Built for the checklists that matter
Not a heavy project platform. Not a spreadsheet with extra tabs. Just the structure a team needs when a process repeats.
See history without noise
When an item changes, gets checked or moves, you can see who did it and when.
Move quickly day to day
An intuitive UI, drag and drop, mobile optimization, reusable lists and search make lists useful in real workflows.
LoggingPRO
Always clear who changed what
Logging makes shared lists calmer. You do not have to ask in chat whether something happened; the action is visible on the list and in the history.
Visual log
See the latest action directly on the item: created, moved, updated or checked off.
Activity overview
Filter by person, action and date range so a sequence can be documented without chat threads.
Playback
Step through the list over time and see how the status changed.
Core features
Everything a list needs before it gets used again
The small details are what make a checklist practical immediately.
Folders and structure
Group items and keep longer lists easy to scan.
More than yes/no
Coming soonNotes, numbers, scales and timestamps are planned for items where a checkbox is not enough.
Reusable lists
Reset and repeat processes you do again and again, such as deep cleaning, preparation before handover or recurring checks.
Image upload
PROUpload images to items when text is not enough to explain or document the work.
Data export
You can always export your data, so lists and history are never locked into Flaplist.
Pinned items
Pin items that should always stay on the list, even when checked items are hidden or cleared away.
Drag-and-drop sorting
Move items and folders around with drag and drop when the order changes during the work.
Search across work
Find lists and items quickly as your workspace grows.
Ready on mobile
Use Flaplist in the browser or as an app-like experience on the go.
Use cases
For repeated processes with real people involved
Preparation and handover
Reuse lists for deep cleaning, inspections, utility rooms and preparation before the next tenant or owner.
Repeated sales processes
Track offers, follow-up, material and internal approvals from first contact to close.
Work at the customer site
Send a public list to people on site and see afterwards what was completed and by whom.
Deep cleaning and checks
Reuse the same list for rooms, areas and final checks so quality stays consistent every time.
Preparation before guests
Track rooms, equipment, food, keys and cleanup before and after an event.
Recurring service visits
Run the same checklist at each visit and document which items were completed.
Pricing
Start simple. Upgrade when history and accountability matter.
The core experience is built to be easy to try. Pro features are for teams that need more accountability, logging and advanced sharing.
Create lists, work with items and try Flaplist without a credit card.
Per user per month. Logging, playback, image upload, assignments and public check-off access for workflows with more responsibility.
- PROLogging and activity overview
- PROPlayback mode
- PROImage upload on items
- PROAssignments
- PROPublic check-off access
FAQ
Short answers before you try it
Why not just use a spreadsheet?
You can. Flaplist is for when you want to share access, check items off, reuse the process and keep the history without cleaning up tabs every week.
Can external people use a list without an account?
Yes, with public links. They can either view the list read-only or, on supported plans, check off items with their name.
What gets logged?
Actions such as edits, check-offs, moves and public check-offs can appear in the history, depending on access and plan.
Is Flaplist European software?
Yes. Flaplist is built and operated from Denmark with a focus on simple operations, European data protection and hosting within the EU.
Can I start for free?
Yes. You can create an account and start with the core features without a credit card.
Get started
Create the first list in minutes
Start with a simple checklist. Share it when other people need to use it.
Sign up free